BoosterHub

A thriving booster club relies on effective fundraising. Furthermore, your club must use the correct tools to manage your booster club accounting and finances to have a strong backbone and a long future. Booster club accounting software allows you to tap into a wealth of resources that will help your booster club grow, prosper, and thrive. Here’s what you need to know about the best practices for booster club accounting!

Keep Everything Updated

One of the biggest benefits of using booster club accounting software over traditional methods is the ability to stay updated on everything. To stay on top of your numbers, make sure that all of your activities, such as fundraisers and outstanding payments, have been tallied and deposited. Booster club accounting software also makes it easy to keep all of your club’s daily expenses up to date. The amount of money or resources on hand should always be documented in case thorough evaluations are ever needed.

Designate a Treasurer

There should be someone in charge of finances and bookkeeping in every booster club. Creating a treasurer role for your booster group is a wonderful idea to keep your funds under control. A booster club treasurer is in charge of the club's funds and all other financial matters. This could entail putting together the club's yearly budget and providing budgets and fundraising goals for special events and campaigns. By establishing a treasurer role, your club can ensure that it has a competent, reliable person dedicated to effectively managing its money.

Managing Expenses

Managing expenses is a common task you'll encounter as a booster club leader. Your club will experience a range of expenses as part of its day-to-day operations. In addition to your treasurer, other club members should have access to your accounting software. Having more than one person review your booster club’s finances creates a system of checks and balances. This will help ensure your club’s financial future is in good hands.

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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?

There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments. We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director. Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate. By replacing Charms with a purpose-built booster solution, your club can:

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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP

After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies. Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.

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Is SMS a Good Way to Communicate with Donors and Booster Club Members?

Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long. During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership. While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.