BoosterHub

Booster Club Communication Best Practices

When running a booster club, it can be difficult to set up a regular channel of communication between members. People often get busy, and connectivity can fall by the wayside. To ensure that your booster club community remains engaged, follow these three tips:

Set Expectations

The leader of the booster club has the responsibility of setting a regular communication schedule. They can do this weekly, bi-weekly, or monthly depending on how active the club is. Meetings can often be done in person before or after club activities. Written communication can be sent on a regular basis to ensure members are on top of all news. However you decide to schedule your meetings or written communication, make sure you follow a set schedule.

Devise a Written Communication Method

When face-to-face meetings can’t be held, it’s important to keep members up to date on upcoming activities. You can do this by using traditional methods such as email, or it may be handled using a booster club app. Booster club communication software, such as Boosterhub, can be used to send messages to members. If members have the app downloaded on their phones, they will receive instant notifications of important messages and upcoming events. What’s more, they can use the app to communicate directly with other booster club members.

Ensure Transparency

All organizations — including booster clubs — should have thoroughly documented roles and responsibilities for each member. This delineation is especially true for people in management roles who are overseeing activities or handling finances. Volunteers and students need to know who to reach out to if they have questions or want more involvement in specific events. Establishing a set communication protocol can go a long way toward ensuring that your booster club organization functions smoothly and easily. Parents and members will appreciate the consistency, which can lead to more effective fundraising and participation within the group.

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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?

There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments. We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director. Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate. By replacing Charms with a purpose-built booster solution, your club can:

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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP

After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies. Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.

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Is SMS a Good Way to Communicate with Donors and Booster Club Members?

Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long. During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership. While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.