There’s no doubt about it — running a booster club takes a lot of effort from dedicated volunteers. When booster club parents become disengaged, it can bring the organization to a screeching halt.
It can be a lot to ask of parents to take time out of their busy days to volunteer, and sometimes there will simply be lulls where volunteers are in short supply. If your current practices aren’t working to increase engagement, you may have to change up your strategy and think outside of the box.
One of the most common reasons parents don’t volunteer for booster club events is simple: they don’t know about them! Emails and newsletters often get lost in the shuffle, so you may have to take a more active role in spreading the word to booster club volunteers.
Send individual texts, or even call volunteers to ask if they’ve heard about the volunteering opportunity. Sometimes all it takes is an extra reminder to get booster club members to sign up.
If you have just a couple of engaged parents, you can even assign them the role of contacting individual volunteers. You may also want to try a phone tree approach where parents are responsible for passing along the message of the volunteer opportunity.
The screen layout of the BoosterHub app itself is specifically designed to boost engagement: the Volunteer button is right next to where members are looking when they check the Calendar for events and when they answer chat and email messages.
Make It Fun!
Taking time out of busy schedules can already be difficult for some club members. Don’t make it worse by planning boring, time-consuming, or laborious fundraisers. Try to get creative with your events and make them something that people will look forward to. A few fun ideas include:
A dance marathon
A kids’ camp
A cooking class
A restaurant night
A school carnival
A reverse raffle
A BBQ night
A pumpkin patch
Events that incorporate kids can be particularly effective for increasing volunteer engagement. If parents can find an activity that their kids want to enjoy and the parents can volunteer for the club at the same time, that’s a win-win for everyone.
Aside from events, it can be a challenge to get parents to volunteer for the organizational element of the booster club. Try to make meetings and planning sessions a bit more tolerable by providing modest catering or some drinks, and make sure to plan the sessions at convenient times.
Another effective way to get club members more involved is to crowdsource planning or fundraiser ideas. One person does not always have to be the decision-maker and planner. If you are having difficulty getting members to show up to meetings at a specific time, send a group calendar poll to see what time works better.
You can also crowdsource ideas for fundraisers so that the parents and members feel like they are more involved and have something at stake. Even the simple act of voting for an idea in a poll tends to get volunteers more active.
Getting booster club members more engaged is not always easy, but persistence pays, and with a few creative ideas, you can make your club a success.
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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your athletic booster club’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraiser for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
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Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.