How Do I Put on a Booster Club Fundraising Event? Is There a Checklist?
If your organization has scheduled annual events, you may simply use the checklist from last year for inspiration and give it a few tweaks. Other times, you may opt for new events for booster club fundraising, which means starting from scratch.
Booster Club Fundraising Approval Checklist
Before planning the event itself, you may need approval from your school district or other governing body. Many require a brief overview of the fundraiser for approval, including:
The purpose of the fundraiser
Type of fundraiser (sales, candy drives, carnivals, etc.)
Date, time, and place of fundraiser, or duration if it’s longer than a day
Contact information of the person responsible for organizing the fundraiser and person responsible for collecting monies
Depending on your governing organization, there may be more information to submit. Check with your bylaws to see what the requirements are. Many booster clubs don’t allow individual accounts for collecting donations, so consider booster club software to handle online payments and secure the collection of funds.
Booster Club Planning Checklists
To execute a fundraising event, you first need to determine your goals and how you’ll get there. Will you sell things or hold a raffle or silent auction?
Next, determine how you’re going to acquire the items for sales. Several companies offer special fund-raising prices for booster clubs for various things, from chocolate to gift wrapping. If you’re conducting an online or silent auction, you may need a subcommittee to seek donations.
Then, select a date for the event or timeframe for sales. Make sure that the sales and payment instructions are detailed and you have a secure payment option for all participants. Finally, make sure to market the event! Build enthusiasm and offer regular updates on the amount raised to keep your momentum.
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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
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Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.