Concession stands are one of the most popular booster club fundraising events and often the easiest to execute. Your members are already watching their children, so you have a ready customer base at every meet, game, or competition. Knowing how to start your booster club concession stand, including proper hygiene, money collection, and the right food and beverage items, can make your fundraising successful.
Tips for a Successful Booster Club Concession Stand
If your club has held concession stands in the past, gather any history from previous sales. Or, if other school groups have hosted concession stands, ask for information about their past sales. This information gives you a rough idea of how much the total sales and expenditures were, as well as popular items. Consider a mix of snacks and healthier items, plus dinner options. Many families eat their dinner from the concession stand, so offer some higher-end items, as well, if possible.
Your school district or other governing body may have stipulations for what kind of items may be sold. For example, alcoholic beverages are usually prohibited from school concession stands. There may also be prohibitions on things like gum inside a stadium to reduce damage.
Next, consider your payment options. Will you do cash-only or offer mobile pay and credit card sales? It's important to consider risk controls for the cash in the concession stands as it's one of the most common places for theft in a booster club. Having a formal reconcile system is important.
Send out a volunteer sign-up schedule for work shifts and create opening and closing checklists for the concession stand so that volunteers understand their duties. Running the concession stand is usually one of the biggest jobs in a booster club, so you may want to nominate a concession stand committee chair to help oversee operations.
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Does My Booster Club Need to Collect Sales Tax?
When managing a booster club, one of your top goals is generating as much revenue as possible for the athletic team or fine arts group you are supporting. One way you can maximize your revenue is by taking advantage of any price breaks and tax exemptions offered in your state. This brings us to the topic at hand: booster clubs and sales tax. Sales tax is a fee imposed by state governments on transactions involving services or goods. Because these fees are primarily imposed at the state and not the federal level, tax percentages vary from state to state. So does your booster club have to collect sales tax? Let’s explore.
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BoosterHub – The #1 Booster Club Software
In an October 2022 press release, Yahoo! Finance recognized BoosterHub as the #1 booster club software in this emerging industry. Since it launched, BoosterHub has experienced championship-level growth. In just nine months, BoosterHub surpassed the $1 million gross merchandise volume threshold.
BoosterHub’s overnight success speaks to the fact that the dynamic platform fills a long-standing void in the school booster club space. As of the press release, BoosterHub has more than 5,000 members and facilitated over 45,000 transactions. Our platform has an incredibly low single-digit churn rate, which is undoubtedly due to the fact that our customers are extremely satisfied with the product.
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Does My Concession Stand Need a Food Service License?
A concession stand is one of the most effective ways for your booster club to raise money for sports teams. However, if you have never run a concession stand before, you undoubtedly have tons of questions about it. Running a successful concession stand is not quite as simple as it may appear. In order to do so, you need to familiarize yourself with food service requirements, explore state tax laws, and much more.
The good news is that there are great resources to jumpstart your efforts. In addition to creating this beginner’s guide, the team at BoosterHub frequently tackles important concession-related topics. In this post, we take a deep dive into food service licensing requirements for concession stands. Whether you are already running a successful concession stand or have recently taken over these responsibilities for your booster club, this playbook will help you comply with state and local guidelines.