How Liberty P.A.T.S. Booster Club Transformed Their Operations with BoosterHub

The Challenge of Running a Multi-Sport Booster Club

For nearly 15 years, Liberty P.A.T.S. has been the backbone of their high school's athletics, choir, and band programs. With approximately 60 paid memberships and responsibility for multiple teams, they face a reality familiar to many booster clubs: lots of moving parts and never enough hands to manage them all.

"We close the gap on the budgets," explains their former treasurer. "Everything from purchasing uniforms to maintenance of athletic fields, player meals, and travel expenses."

But supporting all these programs came with a massive administrative headache.

The Paper Chase Problem

Before BoosterHub, Liberty P.A.T.S. struggled with:

• Paper-based approvals - "You had to find people to sign the form," recalls the treasurer, describing how they processed up to 400 checks annually
• Complex accounting - Multiple teams, all with funds flowing through central accounts
• Limited visibility - Teams had to wait for monthly reports to know their financial status
• Time drain - Processing potentially 50 checks per week consumed precious volunteer hours

"Nobody wants to do the administration stuff," the treasurer notes candidly.

Finding a Digital Solution

The treasurer championed BoosterHub as a way to tackle these accounting challenges head-on. As early adopters, they implemented:

• Consolidated accounting with team-specific visibility
• Electronic check requests
• Volunteer management tools
• Online store functionality
• Calendar tools for event coordination

The Transformation

The results speak for themselves:

Time Savings: "It cleaned up the administrative work," freeing volunteers to focus on supporting student programs rather than paperwork.

Real-Time Financial Access: "Teams can just go into the system and check their balances at any time," eliminating the monthly report bottleneck.

Streamlined Operations: "All transactions flow right into the accounting system, making the administrator side much cleaner."

Better Volunteer Experience: By automating tedious tasks, volunteers can focus on what matters most - supporting their students.

Real Success Stories

The transformation is evident in day-to-day operations:

• Check processing went from chasing signatures to clicking buttons
• Concession stand sales now automatically integrate with accounting
• Teams are building online stores with peer support
• Fundraising campaigns are moving in-house to reduce costs

Words of Wisdom

For other booster clubs considering the switch, the former treasurer offers reassurance: "Don't get intimidated because it's an online platform. It's not super complicated to get started. I think it's worth the effort, because it certainly saved us a lot of time."

Looking Forward

Liberty P.A.T.S. continues to expand their BoosterHub usage, with plans to:

• Develop online stores for all teams
• Bring more fundraising campaigns in-house
• Further reduce administrative costs

The Bottom Line

"It doesn't matter how big or small. Don't be afraid to jump in and try to use it," concludes the treasurer. "Because it is worth the effort, because it certainly saved us a lot of time."

For athletic booster clubs drowning in paperwork and seeking better financial management, Liberty P.A.T.S. proves that the right technology can transform operations while preserving volunteer energy for what really matters - supporting student success.