I Just Took Over Our Concession Stand. Where Do I Start?
When it comes to athletic fundraiser ideas, concession stands remain one of the most effective ways to raise money. The margins on concessions are generally good, and with smart operations, your club can raise the money necessary to fund your athletic program.
If you recently took over the concession stand, it’s easy to feel overwhelmed. The key is to get organized and work to maximize efficiency rather than just getting by. Here are a few tips to make your concession stand successful:
Look at the Data
When your concession stand keeps any receipts or records at all, you can learn a lot from the data. Learning from previous years can help you gain efficiency and learn what works and what doesn’t. Scan the data for key metrics such as:
How much did you sell last year?
What are the top-selling items?
What are the unpopular items?
Are you staffed properly?
Do you have enough inventory?
Answering these questions can help you streamline your operation and prevent waste.
Make a Plan
Smart planning is critical to the success of your concession stand. You’ll need to ensure you have a plan for the basics like staffing, ordering food, and cleaning. Beyond the basics, your operation can benefit from a calendar planning out the next few games or even the whole season.
You can also use booster club software such as BoosterHub to keep inventory, manage volunteers, and send reminders. Effective organization helps volunteers know what is expected and will ensure that you are meeting the needs of your patrons.
Even if you have a detailed plan in place, there will always be unexpected things that pop up. You may experience an inventory issue with a vendor, be impacted by weather, or have volunteers not show up.
Running a concession stand often takes improvisation skills, and sometimes your plans simply fall apart. Luckily, most supporters know that you are volunteering and doing the best that you can, so they’ll understand when things don’t go as planned.
In addition, not all concession stands are successful enough to meet your fundraising goals. If your concession stand is struggling, consider other booster club fundraising ideas to make up the difference.
Add to Your Offerings
One of the great parts about concession stands is you have total control over what you offer. If you get requests for a particular item, consider adding it to your menu. During the cold months, consider adding seasonal foods. New products can often incentivize new patrons to visit your stand.
You should also consider adding credit card payments to your operation if you’ve been running on cash. Many patrons don’t carry cash, so offering electronic payment can boost your sales significantly.
Running a concession stand isn’t always easy, but it is a great way to raise funds quickly and meet your goals. It is also a great opportunity to promote the club and share your other booster club fundraiser ideas!
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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
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Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.