When running a booster club, it’s important to ensure that booster club parents, members, and volunteers are all engaged in the organization's success. A booster club that isn’t properly organized can easily fall flat, leading to disappointed children, teenagers, and parents. If you find that your booster club isn’t meeting goals and members lack interest, take these steps to get your group back on track.
Communicate Effectively and Often
If you find interest flagging among members of your booster club, it could be due to a lack of communication. Setting up a regular and predictable method of communication can work wonders to engage parent volunteers and booster club members. For example, a scheduled email sent to the booster club at the beginning of each week can provide information about future fundraisers. It can also highlight past successes and publicly thank volunteers who lent their expertise to see an event thrive.
Reach Out to Individual Members
If you find that specific people are not regularly participating in the booster club, reach out to them individually. Warmly ask them if there is anything wrong and offer assistance if so. Let them know how much you appreciated their contributions in the past. Many times a personal touch can be enough to bring less-involved volunteers back on board.
Recognize Volunteers for the Value They Add
Each time a fundraiser or special event is held, make sure to thank your volunteers for the support they offer. This can be done as a general ‘Thank You!’ to the team, or you can recognize specific efforts. For example, perhaps a parent contributed a significant amount of time preparing food for an event. Publicly thank them for their time and ask for their recipes! Truly valuing volunteers can go a long way to ensuring booster club engagement.
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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
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Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.