Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
Set Up Automated Payment Plans
A booster geared system gives you the ability to set up automated payment plans.
You can effortlessly set up recurring payments and users can upload their payment information for automated billing.
Setting up automated payments is also more convenient for supporters, as they’ll no longer have to manually pay bills via Charms.
Make All Payments Voluntary
By transitioning to a voluntary payment system and not carrying “student account balances” your booster club will be in compliance with non-profit laws and best practices.
Reduce or Eliminate Pay by Check or Cash
A booster club management tool will allow you to go cashless. This can eliminate or greatly reduce the handling of checks and cash, which also reduces the opportunity for theft, fraud and loss in your booster club.
Also, manually keeping track of accounts and payments takes an enormous amount of time. By using an automated system, you can streamline the activities of your booster club Treasurer and help reduce their workload. This makes for happier volunteers!
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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
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Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.
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Why Can’t I Just Set Up a Go Fund Me or Use GiveButter to Raise Money?
You’ve been racking your brain trying to come up with an MVP fundraiser for your athletic booster club. Suddenly, the light bulb goes on and you’re struck by a brilliant idea: you’re going to set up an online fundraiser on GoFundMe or GiveButter. That’ll work, right?
In theory, yes. There’s nothing stopping you from setting up a GoFundMe account or launching a campaign on GiveButter. However, there are some hidden challenges associated with these tactics.
Think of this approach like that flashy trick play the young assistant coach drew up last season. Sure, it looked cool on the whiteboard, but things fell apart as soon as the team tried to execute it under pressure.
Let’s take a closer look at why these platforms may not be the answer for your ABC and explore a better option that will help you find the fundraising end zone.