Avoid common booster club mistakes with preparation and organization. Using booster club accounting software and an application that allows communication, fundraising, and financials to all be handled from one place can streamline your club’s operations.
Disorganized Accounting Practices
A lack of checks and balances for your club’s accounting can quickly leave you in a financial bind. Ideally, the treasurer will be able to tally the dues that come in, donations, fundraiser monies, and expenditures.However, you may not know how much you have to contribute to team events without a good accounting system. Worse, some school districts may require booster clubs to submit their budgets and accounting reports. If yours are a mess, your club could be in trouble.
Poor Communication
Well-run booster clubs rely on consistent communication between the executive board and the membership. Not sending out email updates for upcoming events or unorganized communication to volunteers can leave people in the dark, unsure of their responsibilities. If you lack communication about fundraisers, upcoming concession stands, or other events, you may not get the participation you need.
No Delegation
Some executive committee members may be unsure of how to delegate or unwilling to trust their volunteers to “get it right.” This lack of understanding results in them taking on the brunt of the work for the club and may leave members feeling left out. Reach out to your membership and ask who is willing to head a fundraising or event committee. Look for people with organizational or financial talents to help plan events and secure donations. This approach reduces stress for the executive committee and can encourage more participation from members.
Running a booster club can be a lot more work than some people expect. By delegating tasks, improving communication, and organizing your accounting, you can ensure that your club isn’t causing you (or your members) any undue stress.
