Avoid common booster club mistakes with preparation and organization. Using booster club accounting software and an application that allows communication, fundraising, and financials to all be handled from one place can streamline your club’s operations.
Disorganized Accounting Practices
A lack of checks and balances for your club’s accounting can quickly leave you in a financial bind. Ideally, the treasurer will be able to tally the dues that come in, donations, fundraiser monies, and expenditures.However, you may not know how much you have to contribute to team events without a good accounting system. Worse, some school districts may require booster clubs to submit their budgets and accounting reports. If yours are a mess, your club could be in trouble.
Well-run booster clubs rely on consistent communication between the executive board and the membership. Not sending out email updates for upcoming events or unorganized communication to volunteers can leave people in the dark, unsure of their responsibilities. If you lack communication about fundraisers, upcoming concession stands, or other events, you may not get the participation you need.
Some executive committee members may be unsure of how to delegate or unwilling to trust their volunteers to “get it right.” This lack of understanding results in them taking on the brunt of the work for the club and may leave members feeling left out. Reach out to your membership and ask who is willing to head a fundraising or event committee. Look for people with organizational or financial talents to help plan events and secure donations. This approach reduces stress for the executive committee and can encourage more participation from members.
Running a booster club can be a lot more work than some people expect. By delegating tasks, improving communication, and organizing your accounting, you can ensure that your club isn’t causing you (or your members) any undue stress.
You may also like this
No items found.
Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
No items found.
Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
No items found.
Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.