There are few things more fun than a night of games and gambling. A booster club casino night fundraiser can be a fun way to get people involved and raise a little (or a lot of) money. Even if your booster club has no intention of setting up a roulette table, you might still need to take a few additional steps to legally prepare for this event. If you want to host a casino night, your booster club must meet certain criteria to host one of these events.
While a casino night is one of the more creative booster club fundraiser ideas, you should know that there are strict rules from the IRS about what is gambling and what is not. Gambling, also referred to as gaming by the IRS, can encompass many activities, including:
As you can see, even simple things like Superbowl Squares can qualify as gambling and require a special license from the state or your local agency. To ensure that your booster club is covered by the law, you need to inquire with the state about what requirements you must uphold to host a fundraiser like this.
Check Your State Rules
Each state has various rules on how and when gaming fundraisers can be done. In some states, it may require a license.
Check with Tax Professionals
Some additional rules go along with casino night fundraisers. For example, the booster club may be required to submit a notice of winnings over a certain amount to the IRS on a W-2G form. Alternatively, you might be required to withhold income tax or pay a wagering excise tax to the IRS. A qualified tax professional can help you parse out the details of exactly what needs to happen for you to legally operate a casino night fundraiser. Make sure to talk with them early in the process to have things run as smoothly as possible.
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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
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Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.