What Is the Best Way to Communicate with Our Booster Club?
One of the biggest challenges your athletic booster club will face involves efficiently sharing information with volunteers, parents, and athletes.
Getting the word out about fundraisers, concession stand needs, and upcoming ABC events is crucial to maximizing engagement and ensuring that you have the support you need to really deliver for the students.
The question is, what’s the best way to communicate with booster club members and volunteers? Let’s take a look at four common options.
Four Options for Communicating with Your Club
When it comes to sharing information with your athletic booster club, you have four core options:
Text messaging is perhaps the most convenient way to communicate with individual group members. You can even use this approach to reach small groups.
However, if you need to share information with dozens of volunteers and participants, SMS is far from the best method. Simply creating such a large group message can be tedious, to say nothing of the never-ending stream of alerts as everyone replies.
Privacy is another concern. Some booster club members won’t be too keen on the idea of sharing their personal numbers with school staff, parents, and athletes. With that being said, you may need to consider another option.
Generally speaking, people are much more willing to share their email addresses than their phone numbers. Moreover, creating mass group email lists is incredibly convenient. However, email gives way to an entirely different problem: getting your recipients to open and read your messages.
Assuming your emails don’t get flagged as spam, you have no way of knowing who will actually open your messages. Some volunteers will be notoriously bad at checking their email, meaning they’ll likely receive information too late.
If you can get all of your members to download the same chat application, you’ll have no trouble communicating with your entire athletic booster club. Chat apps enable you to create a dedicated group for athletic booster club business. You can manage members, remove people from the group, and control who can post.
However, convincing everyone to download the same app can be tough. Even if they do download it, some members may leave notifications turned off, which can lead to miscommunications and overlooked information. That’s why you need a backup plan.
4. Mobile Apps with SMS Push Notifications
As you can see, all three of the aforementioned communication mediums offer both benefits and shortcomings. Therefore, you need a multifaceted solution that enables you to communicate with members along multiple channels. Enter a dedicated mobile app for athletic booster clubs.
A purpose-built mobile app for booster clubs allows you to deliver in-app communications and send push notifications to members who have downloaded the software. But even if users don’t download the software or enable in-app notifications, you can deliver SMS push notifications to ensure that they receive your communications.
If you want to simplify how you communicate and maximize athletic booster club participation, consider a mobile app with robust messaging capabilities. Doing so will help you transform your team into fundraising all-stars.
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Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
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Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
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Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.