What Can Our Booster Club Do to Minimize Theft or Fraud?
Most booster clubs are run by dedicated parents who want to support their children and their local organizations. However, any organization that handles money is susceptible to theft and fraud. Booster club theft and fraud is more common than you might think, so you should consider implementing safeguards to keep your funds safe and secure.
Below are a few measures you can take to ensure your booster club is protected.
Implement Checks and Balances
Checks and balances are a critical part of any organization, booster clubs included. When one person has total control of reporting and finances, it can be a perfect recipe for booster club fraud or theft.
Implementing checks and balances can be as simple as designating another officer to approve expenses or double-check monthly statements. You can also rotate the officer in charge of the finances and make your finances transparent to all officers in the organization.
While cash is an easy way to transact with booster club supporters, it is very hard to track and can be difficult to defend against theft. When you enable digital payments, it not only makes supporting your club more accessible but also allows you to better track and protect against theft.
When you require digital payment, there is always a trail of transactions, so any fraud or theft can be easily uncovered. It also makes things much simpler when it comes time to prepare financial statements. Booster club software can help you seamlessly transition to cashless payments for your organization.
Concessions, merchandise, bake sales, and other forms of income are great ways to raise money for your club. However, sales from several sources can be difficult to manage and be open to fraud and theft if you do not implement a form of tracking.
Tracking your sales prevents fraud and theft and can help you optimize your processes and find out what’s working and what is not. Booster club software can help you track sales, promote your items, and expand your reach overnight. The software can easily show trends in your sales and help you maximize your funds year over year.
Consider an Audit
Many nonprofit organizations make a point of conducting financial audits once a year, and for a good reason. Annual audits uncover any unusual financial activity in the club. They are the best way to discover mismanagement of funds, including fraud and theft.
Audits can also give you insight into any inefficiencies and make you aware of improper accounting practices. If your club doesn’t have extra time or funds to spend on an audit, you can seek out a nonprofit accounting firm to see if they will do an audit for free or at a discounted rate.
Protect Your Booster Club from Financial Fraud and Theft
Running a booster club requires a lot of dedication and effort, so investing in additional measures to prevent fraud and theft may seem like extra work. Safeguards you put in place to preserve the integrity of the organization are well worth the effort and ensure that your club keeps every dollar it earns.
You may also like this
No items found.
Our Club Has Been Using Charms and Has Student Accounts — Why Is This a Bad Idea?
There’s a lot to like about Charms Office Assistant. This program has been a music program stalwart and can help schools and boosters communicate with students, manage assessment data, and collect payments.
We get the appeal of using Charms to support your band’s billing activities — the system is already in place, and you can collect payments from students and parents all in one platform. However, Charms wasn’t really designed for booster clubs. It was really designed to be used by the school or music director.
Most booster clubs are non-profits. The activities and best practices are different. For instance, non-profits can not fundraise for the benefit of one person. They must fundraise for the group as a whole. Also, fees can not be mandatory in a non-profit. You can certainly say “100% participation is highly encouraged,” but you can not require anyone to pay to participate.
By replacing Charms with a purpose-built booster solution, your club can:
No items found.
Round Rock Volleyball Is Ahead of the Game by Using BoosterHub MVP
After each sports season, the coaching staff gets together to review what went well and what they can do better next year. Often, coaches will turn to league winners for inspiration. During this process, they analyze film, look at stats, and explore ways to incorporate these insights into their own coaching strategies.
Your athletic booster club can apply these same principles to get better at fundraising during the off-season. On that note, let’s turn our attention to the Round Rock Volleyball booster club and how they’re delivering for student athletes with BoosterHub.
No items found.
Is SMS a Good Way to Communicate with Donors and Booster Club Members?
Finding effective ways to communicate with donors and members is a problem as old as your school’s rivalry with the neighboring high school football team. And just like that generation-spanning rivalry, you never seem to be able to maintain the upper hand for long.
During your time as an athletic booster club member, you’ve probably tried a variety of communication techniques, from phone calls to flyers and even email. If that’s the case, you know that none of these strategies are especially effective for relaying information to your membership.
While you’ve probably considered using SMS messaging to talk to donors and booster club members, you may be hesitant to make yet another change to your communication strategy. But trust us — SMS messaging is the way to go. With the right SMS messaging tools in place, you can effortlessly share information, keep parents in the loop about upcoming events, and make 2023 your most productive fundraising year ever.