Building a Better System: How One Robotics Program Engineered a 111% Fundraising Increase

When Three Schools Become One: The Challenge of Unity

Prosper Robotics, a multi-high school robotics program in Prosper, Texas, unified their program's operations with BoosterHub, achieving a remarkable 111% increase in fundraising year-over-year and transforming their financial transparency. This unique organization consolidated their fragmented systems into one platform, enhancing financial transparency and dramatically improving operational efficiency.

Organization Background & Challenges

Prosper Robotics unites students from three high schools in North Texas to form competitive robotics teams. Unlike typical programs where schools compete against each other, this unique structure created significant operational challenges. "We had many, many other things over the past years," explains their treasurer, describing their fragmented systems.

Before finding a solution, the team struggled with disconnected platforms for communication, fundraising, volunteer coordination, and financial tracking. Parents received information through multiple channels, financial transparency was limited, and tracking donations accurately was nearly impossible. "We were going all over the place, links were everywhere," notes the treasurer. These administrative burdens diverted valuable time and energy away from their core mission of supporting student robotics achievement.

Finding the Missing Piece: BoosterHub Implementation

After exploring numerous options, Prosper Robotics discovered BoosterHub as a comprehensive solution.

"This allowed us to, for the first time ever, integrate communication, storefront, fundraising, calendars, managing our volunteers, and managing our team... all under one app," explains their treasurer.

The Numbers Don't Lie: Remarkable Results & Benefits

Fundraising Success: "We had 111% increase year-over-year from our fundraising efforts doing the exact same thing," reports the treasurer. Without changing their peer-to-peer fundraising strategy, Prosper Robotics saw donations surge!

"We got to keep more of our donations, and we got better donations!" The platform's ability to pass transaction fees to donors maximized every contribution, proving the right system can transform results without changing fundraising methods.

Financial Clarity: "The transaction report was very helpful... it was very clearly laid out for everyone." This transparency eliminated previous confusion about fund management, with their treasurer noting: "I know that there were a lot of arguments in the past about where money was going." The new clarity eliminated that previous confusion.

Streamlined Communication: The team established BoosterHub as their communication cornerstone through deliberate consistency. "You have to be very strict in training everyone to stick to this level of communication," the treasurer advises. Their disciplined approach paid off—establishing BoosterHub as the single source of truth for team information.

A key advantage was the ability to create subgroups proved particularly valuable: "We created a subgroup so we have a bigger team and then we have a travel team. And that allowed us to limit the conversations... regarding travel, logistics, just to that group of parents."

Volunteer Coordination Transformed: BoosterHub's volunteer management system streamlined Prosper Robotics' complex participation requirements. "A big struggle that we have is with volunteer hours, getting parents to volunteer," explains the treasurer. The platform provided clear visibility into who was contributing to the team's success.

A Thousand Percent Return: ROI & Future Outlook

When asked about the return on investment from implementing BoosterHub, the treasurer didn't hesitate: "A thousand percent. It paid for itself instantly."

The platform's transparency eliminated previous financial concerns while supporting their complex operations, including coordinating travel to multiple competitions—even the world championship event.

Prosper Robotics strongly advocates maintaining BoosterHub as their operational foundation: "Overall it was fantastic... we've advocated to keep it going for as long as the team is going." Their advice for other organizations emphasizes commitment: "If you train people to go to this place to get the answers that they need, they will go there."

From Chaos to Championship: The Power of the Right Platform

Prosper Robotics' implementation of BoosterHub demonstrates how the right technology can transform complex organizational operations. By consolidating their fundraising, communication, and financial management into a single platform, they've more than doubled their fundraising results while creating unprecedented transparency and efficiency.

For multi-team organizations like Prosper Robotics that span different locations and require coordinated operations, BoosterHub provides a unified platform that handles the administrative complexity, freeing volunteers to focus on their true mission—supporting students in their competitive robotics journey.