Booster Club Best Practices
Fundraising
Are Donations to a Booster Club Tax Deductible?
Are donations to a booster club tax deductible? In the past, donations to a booster club with a 501(c)(3) nonprofit designation entitled you to a write-off on your tax return equal to 80% of the monetary value, even if goods or services were received.
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Are Online Fundraisers a Good Idea for Our Booster Club?
Fundraising is a critical part of booster clubs, and it can be a challenge for many organizations. It can be hard to get parents and students involved, and not every fundraiser may be as successful as you want it to be. An easy way to change up your normal fundraiser routine is to switch to an online format. Generally, online fundraisers are less work for volunteers and are a quick way to raise funds.
Booster Club Best Practices
Booster Club Accounting Best Practices
A thriving booster club relies on effective fundraising. Furthermore, your club must use the correct tools to manage your booster club accounting and finances to have a strong backbone and a long future.
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Booster Club Alumni Are a Gold Mine for Fundraising
One critical part of your booster club’s success is maximizing your audience for fundraising. A great way to do this is by leveraging club alumni. Alumni are a defined audience already familiar with what you are doing and passionate about your activity. You should make a point to not only communicate with them but seek their support and even lean on them for booster club fundraiser ideas. Here are a few ways you can make the most of your alumni network:
Engagement
Booster Club Communication Best Practices
When running a booster club, it can be difficult to set up a regular channel of communication between members. People often get busy, and connectivity can fall by the wayside. To ensure that your booster club community remains engaged, follow these three tips:
Fundraising
Booster Club Fundraising Ideas
Booster clubs are filled with dedicated parents who want the best for their kids, but few have fundraising training or experience. Many booster club fundraising ideas may seem like they’ll work, but it's critical to pick a project that your group is passionate about.
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Booster Club Fundraising Tips
Booster clubs are wonderful organizations, often supported by dedicated parents. However, most members do not have fundraising experience. It’s not easy to come up with fun and engaging booster club fundraising ideas. Even if an idea seems like a good one in theory, it can be difficult and expensive to organize. Some fundraising partners and platforms charge as much as 40% of the proceeds. In addition, busy parents often don’t have the time required to organize a large event, or even attend one. For these reasons, it’s critical that you think carefully about the best ways to maximize engagement and boost attendance. Here are a few ideas for booster club fundraising.
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Booster Club Software
In today’s digital world, you use computers and software for everything from shopping to communicating to working. Have you ever considered software for your booster club? Booster club software can simplify your life, free up more time for fundraising, and make your organization run more efficiently.
Volunteers
Booster Club Volunteer Management Best Practices
Managing a booster club and ensuring its success can be a difficult task. However, the reward that comes from seeing beneficiaries of the club flourish is hard to beat.
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Booster Club Website Best Practices
Starting a website for booster clubs is a great idea, but not all websites are equal. If you take the steps to create a website, you should also make sure that a member of the club has time to dedicate to it. A lot of booster clubs put up a website but fail to update it, which can ultimately hurt your organization. Here are a few booster club website best practices.
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Can Our Booster Club Be a Nonprofit and Not Be a 501(c)(3)?
Whether you are just starting a booster club or have been managing one for some time, you should know the difference between non-profit status and 501(c)(3) status. Both have different qualification requirements and benefits that booster club members should be aware of.
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Can a Booster Club Use My Personal Venmo?
Setting up a Venmo account for a booster club can seem like the perfect way to simplify your club accounting. It’s digital, it’s easy, and almost everyone knows how to use it. Apps like Venmo can be an attractive alternative to cash and are more traceable and less susceptible to fraud or mismanagement. However, using a personal Venmo account to conduct booster club business may have unintended consequences. Read on to learn more about the implications of using Venmo or other cash apps.
Booster Club Best Practices
Volunteers
Engagement
Fundraising
Common Booster Club Frustrations
Booster clubs can be fun, and they’re a great way to support your students and make new friends. However, like any organization, sometimes the daily operations or coordination of events can be frustrating. Today, we’re looking at common booster club frustrations and how to solve them.
Booster Club Best Practices
Common Mistakes that Booster Club Presidents Make
When running a booster club, it can be difficult to manage all facets of the organization. It’s almost like running a small business. The president of the club is responsible for managing events, organizing fundraisers, and ensuring that the organization operates efficiently and effectively. So what are the most frequent mistakes that booster club presidents make? If you manage a booster club, these are the things to avoid!
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How Do I Get More Volunteers?
There’s no doubt about it — running a booster club takes a lot of effort from dedicated volunteers. When booster club parents become disengaged, it can bring the organization to a screeching halt. It can be a lot to ask of parents to take time out of their busy days to volunteer, and sometimes there will simply be lulls where volunteers are in short supply. If your current practices aren’t working to increase engagement, you may have to change up your strategy and think outside of the box. Here are a few ways you can encourage booster club engagement and get your volunteer numbers up.
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How Do I Prevent Fraud and Theft in My Booster Club?
While booster clubs are almost always made up of honest individuals who are genuinely trying to help support kids and their schools, unfortunately there are exceptions. A well-run organization, no matter what size, should have fraud and theft preventative measures in place. Here are a few ways you can help prevent fraud and theft in your booster club:
Fundraising
How Do I Put on a Booster Club Fundraising Event? Is There a Checklist?
To execute a fundraising event, you first need to determine your goals and how you’ll get there. Will you sell things or hold a raffle or silent auction?
Concessions
How Do I Start a Concession Stand?
Concession stands are one of the most popular booster club fundraising events and often the easiest to execute. Your members are already watching their children, so you have a ready customer base at every meet, game, or competition. Knowing how to start your booster club concession stand, including proper hygiene, money collection, and the right food and beverage items, can make your fundraising successful.
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I Just Took Over Our Concession Stand. Where Do I Start?
When it comes to athletic fundraiser ideas, concession stands remain one of the most effective ways to raise money. The margins on concessions are generally good, and with smart operations, your club can raise the money necessary to fund your athletic program. If you recently took over the concession stand, it’s easy to feel overwhelmed. The key is to get organized and work to maximize efficiency rather than just getting by. Here are a few tips to make your concession stand successful:
Booster Club Best Practices
I Was Just Elected Booster Club President. What Do I Do First?
There is no secret formula that guarantees success when forming booster clubs and electing officers. However, strong leadership and administration have a significant impact on whether your booster club achieves its goals and objectives.
Booster Club Best Practices
I Was Just Elected Booster Club Secretary. What Do I Do First?
Congratulations on your recent election to Booster Club Secretary! While each club may assign responsibilities differently, for the most part, booster club secretary duties are fairly consistent across the board and ideal for someone with precise attention to detail and good organizational skills.
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Is My Booster Club Paying Too Much in Fundraising Fees?
With limited resources, booster club fundraising can be a real challenge for some organizations. Organizing a fundraiser takes time, volunteers, and money. Oftentimes, the easiest way for clubs to organize an event is through a platform that comes along with fees. Some platforms charge as much as 25-40% in fees. If your club is paying this much, it may not be worth all of the effort that you put into the fundraiser in the first place. Paying these high fees is not your only option. There are lots of ways that you can raise money without giving away a significant amount of your proceeds.
Volunteers
Booster Club Best Practices
My Booster Club's Parents Are Not Engaged. Help!
When running a booster club, it’s important to ensure that booster club parents, members, and volunteers are all engaged in the organization's success. A booster club that isn’t properly organized can easily fall flat, leading to disappointed children, teenagers, and parents. ‍If you find that your booster club isn’t meeting goals and members lack interest, take these steps to get your group back on track.
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Our Booster Club Does a 50/50 Game at Our Fundraisers. Is This Gambling?
The key to successful booster club fundraisers is encouraging participation and having fun. One of the easiest ways to do this is with a 50/50 game at fundraisers. 50/50 games incentivize supporters to donate by offering a prize and also help the organization meet its fundraising goals. While it seems like a harmless activity, 50/50 games are often considered gambling, which can come along with a whole host of rules for your event. Your booster club responsibilities include ensuring that all activities are permitted under the laws of your state, so it is a good idea to familiarize yourself with the rules around gambling.
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Our Booster Club Forgot to File Our Tax Return
While booster clubs enjoy some tax benefits, that doesn’t mean they are immune from filing paperwork with the IRS. Between fundraising, managing day-to-day operations, and keeping track of expenses, it can be easy to forget about other booster club and tax requirements. Here’s what to do if you forgot to file and how you can avoid it in the future:
Booster Club Best Practices
Engagement
Social Media, Websites, Email — Where Is the Best Place to Communicate to Booster Club Members?
The simple answer is: if you have it, it should be updated. Don't just open a Twitter account because everyone has one. Pick the media your fans and families use the most, and then keep it updated.
Concessions
Fundraising
Take Your Booster Club Cashless
Managing the financial aspects of a booster club can be time-consuming, tedious, and open to mistakes. Many booster clubs still follow old-school accounting methods, including collecting cash payments and performing regular deposits. If you identify with these approaches, it may be time to consider moving to a cashless operation. Consider these benefits of booster club accounting software:
Booster Club Best Practices
Three Common Mistakes Booster Clubs Make
Avoid common booster club mistakes with preparation and organization. Using booster club accounting software and an application that allows communication, fundraising, and financials to all be handled from one place can streamline your club’s operations.
Fundraising
We Want to Do a Casino Night!
There are few things more fun than a night of games and gambling. A booster club casino night fundraiser can be a fun way to get people involved and raise a little (or a lot of) money. Even if your booster club has no intention of setting up a roulette table, you might still need to take a few additional steps to legally prepare for this event. If you want to host a casino night, your booster club must meet certain criteria to host one of these events.
Booster Club Best Practices
What Are All of the Roles and Responsibilities for Booster Club Officers
The primary booster clubs officials' roles are President, Vice President, Secretary, and Treasurer. This group is known as the Executive Board. Some clubs have additional VPs for Social, Fundraising, and Communications. Your organization may also have committee chairs for specific events, with ad hoc responsibilities over the course of the year.
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What Can Our Booster Club Do to Minimize Theft or Fraud?
Most booster clubs are run by dedicated parents who want to support their children and their local organizations. However, any organization that handles money is susceptible to theft and fraud. Booster club theft and fraud is more common than you might think, so you should consider implementing safeguards to keep your funds safe and secure. Below are a few measures you can take to ensure your booster club is protected.
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What Is the Best App for Booster Clubs?
Almost everyone uses apps on a daily basis to navigate, communicate, transact, and more. In many ways, apps can make life easier and more convenient. Booster club software, along with a mobile app, can do the same for your organization. An app can simplify day-to-day management, improve communication, and make your life easier, all in one location.
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What Is the Best Booster Club Software?
If you are looking to improve your booster club’s performance and get more out of your volunteer hours, booster club software is a great solution. BoosterHub is the only software and mobile app designed specifically for booster clubs. While some other apps offer services that booster clubs can use, they are not specialized and don’t consider booster clubs' specific needs.
Booster Club Best Practices
What Is the Purpose of a Booster Club?
A booster club is a volunteer group of parents and other generous individuals who are devoted to supporting specific activities in schools and throughout communities.
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What’s the Best Way to Communicate to Our Booster Club Members?
Booster clubs depend heavily on coordination and engagement from members. The best-run booster clubs are usually the ones with the best communication mechanisms. If members are in the dark about what’s going on, you are unlikely to get support when you need it. Try these tips for effective communication in your club:
Booster Club Best Practices
When Is a Tax Return Due for a Booster Club?
A booster club that qualifies for IRS 501(c)(3) status must file its tax return by the 15th day of the fifth month after the end of the organization’s tax year. For booster clubs that operate on a calendar year-end, the due date is May 15th. However, the booster club may choose another fiscal year-end, which can result in a different due date.
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Who Is Ultimately Responsible for a Booster Club?
Volunteering for a booster club is a great way to help your local schools, neighborhood kids, and the community. However, booster clubs must abide by certain rules, and when those rules are broken, someone has to be held accountable. Booster club members generally are not responsible for mishaps that occur in the club. However, when you volunteer to be President or any officer in a club, your office comes with certain liabilities.
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Who Should Be on My Booster Club’s Mailing List?
When you’re operating a booster club, having a wide audience is key to success. If you have a small mailing list, you’ll be sending communications and invites to the same group of parents repeatedly. That can make it really hard to get engagement over time. There are lots of groups who may be interested in the club aside from parents. In addition, not every communication needs to be about fundraising. You can simply send a newsletter with club updates or encourage supporters to attend an event. At a minimum, you should consider adding sponsors, club sports, local businesses, and alumni to your booster club mailing list.
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Why Don’t Parents Participate More in the Booster Club?
Booster clubs depend on the participation of club members. Running the club can be a lot of work, between concessions, fundraisers, and other events. While some events are well attended and volunteers are easy to come by, it can be difficult to get regular engagement throughout the year. If you are having trouble with booster club participation, consider the following ideas to try to improve your engagement.